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Administrative Assistant

Job Description

Bluegrass Equine Surgery (BES) is an equine veterinary practice providing exceptional client service and primary medical care in the central Kentucky region. We are building a new, diverse, supportive, and driven team.

BES is seeking to fill the position of Administrative Assistant.

Title: Administrative Assistant

Reports to: Hospital Manager, Lead Ambulatory Doctor

Hours Per Week: 40 hours

Status: W2 Employee - Full Time

Standard Schedule: Monday-Friday

PetVet Paid Time Off: 6 Holidays annually plus 80 hours of PTO after 90 days; 120 hours after 5 years.

Eligible for Health Benefits: Yes

Start Date: ASAP

Responsibilities:

The Administrative Assistant will assist in all ambulatory doctors wants and needs, as well as support at primary back up to the Hospital Manager. You will perform a variety of administrative and supportive tasks and work to provide efficiency and organization for BES.

Responsibilities:

Communicate with farms/clients to receive their sales list to prepare Coggins and EVA’s
Draft Coggins papers and print blood tube labels
Send Coggins ns EVA result to the farms and sales companies
Draft and issue Federal Health Certifications within the United States and Canada and bill for them
Draft and issue insurance reports for all doctors, including but not limited to foal insurance, general exams, etc.
Draft and issue reports to assist doctors, such as breeding soundness certificates, death certificates, vaccine certificates, and send to clients, sales, etc.
Link diagnostic requests to patient’s profile in the PMS system, including but not limited to x-rays, ultrasounds, Coggins, health certificates and lab results,
Lab results and diagnostics are checked monthly for correct billing.
Communicate with farms to obtain ownership of horses.
Assist billing invoices for field doctors if needed.
Track CE & Licenses for all veterinarians, communicating with them and making sure they are up to date
Maintain and input employees’ hours through Dayforce.
Help hospital manager with odds and ends tasks including but not limited to helping plan office events, calling vendors to come out to property for maintenance, etc.

Qualifications:

High School Diploma or equivalent
Veterinary environment, terminology, and protocols
Working in a team environment
Customer Service
Handling multiple tasks and priorities
Organization skills
Attention to detail
Verbal and written communication skills with good interpersonal skills
Basic math skills
Familiarity with EzyVet, FileMaker, and Microsoft programs strongly preferred

In addition to the responsibilities of this position, we also ask that you practice and promote the Bluegrass Equine Surgery Values:

Integrity: We will prioritize integrity over profits and personal gain, building trust with our clients and staff at every turn.
Initiative + Follow Through: We will identify, act and own problems and opportunities; seeing them through to their conclusion every time.
Honesty: We will be honest and direct in all communications and interactions with clients, colleagues and staff.
Grit: We will prevail in the presence of adversity and seek solutions even when they are not obvious.
Efficiency: We will constantly seek ways to avoid waste and optimize time in pursuit of excellent care and service.
Community: We will seek every opportunity to add value to the central Kentucky equine community through our practice and our brand.
Fun: We will remember that even though what we do is important and often difficult; it is the moments of levity and fun where we can find greater connection and purpose.

Pay Range

$17—$20 USD

At PetVet Care Centers, we’re committed to a Culture of Care — for pets, for the people who love them, and for the team members who make it all possible. With more than 420 hospitals across the U.S. and a team of over 11,000 dedicated professionals, including 1700+ veterinarians, we offer a unique blend of local leadership and national support that helps our hospitals thrive.

Our model is built on partnership, collaboration, and local medical autonomy, empowering each hospital to deliver high-quality care while benefiting from shared resources and a strong professional community. Whether you’re providing care in a hospital or supporting operations behind the scenes, PetVet is a place where you can grow your career, stay connected to your purpose, and make a meaningful impact.

You care for pets. We care for you.

PetVet is an equal opportunity employer. All employment decisions are made without regard to race, color, age, gender, gender identity or expression, sexual orientation, marital status, pregnancy, religion, citizenship, national origin/ancestry, physical/mental disabilities, military status or any other basis prohibited by law. EOE, M/F/D/V

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Why Consider Our Versailles Hospital?

At Bluegrass Equine Surgery, our team members all share the same passion for making and keeping animals healthy.

Our hospital truly is an excellent place to work, with a highly skilled team focused on 'best in practice' veterinary care.

We are very supportive of individuals looking to grow their veterinary careers and look forward to hearing from you.

We invite you to explore your veterinary career options with Bluegrass Equine Surgery, where you'll be a respected member of a team that loves animals and values the contributions from every individual on the team.
- Bluegrass Equine Surgery Team

Career Opportunities

Current Job Openings

Administrative Assistant

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Why Consider Our Versailles Hospital?

OUR CORE VALUES

Integrity

Local Leadership

Compassion

Excellence

Personalized Relationships

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